For a bandmate, a new device, or your next edit

Hand it over. Keep a copy.
Pick up on another device.

Choose by where the prepared music needs to go.

Give a bandmate the song you rehearsed, keep a safety copy before a device move, or continue preparing on your own second tablet. These routes produce different results; choose before sending or restoring.

Compare the three Open the manual

1Hand it over

Selected songs and setlists for someone else

2Keep a copy

All app data in one file

3Keep editing

Your work across your own devices

Choose by purpose

For a bandmate or someone else

Give a prepared song to a bandmate

Send only the songs or setlists you choose to someone else's PagePilot.

One handoff · added on the receiving device

Learn more

For a device move or safekeeping

Keep everything before a device move

Save all your app data — scores, audio, settings, and more — in one file.

A whole point-in-time copy · restore replaces all data

Learn more

Across your own devices

Continue preparing on your own second device

Continue editing your library and setlists on more than one device you own.

Ongoing changes · built for one user

Learn more

The difference in one table

What you want to do	Feature	Scope	What happens next
Give songs or a setlist to a bandmate	Shared data	Selected songs or setlists	An independent copy is added to their device
Preserve everything or move devices	App Data Backup	All app data	Restore replaces the destination with the saved point in time
Keep editing on your own devices	Edit on Other Devices	Your sync-enabled library, setlists, and related data	Changes made on one device become available on the other

An easy way to remember it: sharing is a one-time handoff, backup preserves a point in time, and Edit on Other Devices carries future changes forward.

Hand selected data to someone else

Shared data

Use a song’s menu to share one song, or the setlist’s share button to include the running order. Send by QR code or a sharing archive. The recipient imports it into their own Viewer, then opens the song to check the score and any included audio and annotations.

Good for

• Giving a song and its annotations to a bandmate
• Distributing a show setlist to the band
• Sending to a nearby device with a QR code
• Saving a sharing archive to hand off later

After the handoff

The received content is added to the other device. It does not replace everything on that device the way a restore does.

After import, the two copies are independent. Later edits on the sender do not update the recipient automatically, so share again when you want to send a revision.

How to share a song How to share a setlist How to receive shared data

For bandmates who don't use PagePilot

"Export as PDF" in a score's menu hands the score over as a plain PDF, annotations included. The other side needs no app, so it also works for members on other score apps and for printed handouts. Only sharing hands things over in an editable form, so between PagePilot users, share instead.

Preserve and restore everything

App Data Backup

Before changing devices, open App Data Backup / Restore in Global Settings and create a .ppbk file. Keep it outside the old device so you can select it on the new one. Check the intended songs after restoring.

When to create one

• Before moving to a new device
• Before reorganizing a large score or setlist library
• Before a show, as a safety copy of the current state
• When moving your whole library between iPad / iPhone and Android

Scores, audio, songs, setlists, annotations, tags, and settings are bundled together. Keep the finished file somewhere safe outside the device.

Before you restore

Restore is not an add or merge operation. It replaces all current PagePilot data on the destination device with the selected backup.

If there is anything on the destination you may want to keep, create a backup there first. A backup records one point in time; it does not keep following future changes automatically.

See the full backup and restore guide

Continue on your own devices

Edit on Other Devices

Move between devices you own and continue editing the same library and setlists.

Good for

• Preparing on a tablet at home and organizing on a phone while away
• Using the same library on rehearsal and performance devices
• Revising a setlist on one device and continuing on another

Scores and audio are also stored on each device, so content that has synced remains available offline.

What to know

This is not real-time collaboration with bandmates. It is designed for one person using a small number of their own devices, normally editing on one at a time.

If the same item is changed differently on two devices, PagePilot may ask which version to keep. It covers the sync-enabled library, setlists, and related data as a whole rather than a hand-picked subset.

Which devices can work together

On iPad and iPhone, PagePilot uses its app-private iCloud area for your Apple devices. On Android, it uses the cloud destination you choose for your Android devices. To move a whole library between Apple and Android, use App Data Backup instead.

Open Edit on Other Devices in Global Settings on your own devices. Use a compatible destination for the device combination above. Let the first device finish reflecting its changes, then check that the revised setlist appears on the second device before continuing there. For the setup and conflict choices, see Global Settings.

"Sync Together" during a performance is different

If you want bandmates' scores to follow the same song and playback position during a performance, use Sync Together instead.

Edit on Other Devices carries your data between devices you own. Sync Together keeps a band's playback position aligned.

"Data Storage Location" on Android is a different setting again

Data storage location on this device (Android only)

Choose whether the large files — scores, audio, and annotations — live in the device's internal storage or in PagePilot's private area on an SD card. Song titles, setlists, and the rest of the app's records stay in internal storage either way.

Each device has one storage location; you cannot split it file by file. Internal storage is the recommendation. Consider an SD card only when you run out of room.

When you switch, PagePilot copies the files together, verifies the count and contents, and only then moves the location. Create an app data backup before you start, and do not remove the card or power off the device while copying. While the card is out, your scores and audio cannot be opened. Formatting a card makes it a different destination even if it is the same physical card. An SD card is not a substitute for a backup.

If you want to keep your data, do not uninstall PagePilot, clear its app data in Android Settings, format the SD card, or choose Reset This Device's Data.

This setting decides where files sit on this one device. It is not the cloud destination that Edit on Other Devices uses, so don't mistake one for the other. iPad and iPhone do not have this setting.

See the full data storage location guide What to do at the storage recovery screen

Before the next rehearsal

For a bandmate, start by sharing one song and ask them to open it. For a device move, start by creating a backup; restore only after checking which destination data will be replaced. For your own second device, start by confirming the revised setlist arrives before editing there.

If a QR handoff fails, use Receive Shared Data to check the receiving route. If files disappear after a storage change, use storage recovery. For a deleted song or score, look in Trash before trying a whole-app restore.